Atlas Hospitality and Housing Solution LLC, doing business as Atlas Hospitality Group, values the privacy, safety, and trust of website visitors, clients, applicants, invited workers, seasonal workers, and workers who use our website, services, forms, communications, or worker portal.
This Privacy & Worker Portal Notice explains how Atlas may collect, use, store, share, and protect information. It also explains basic rules for using the Atlas Worker Portal.
This notice applies to:
• visitors to atlashospitalitygroup.org;
• businesses, worksites, clients, or potential clients that contact Atlas;
• applicants or individuals interested in working with Atlas;
The Atlas Worker Portal is used to help workers complete onboarding, upload required documents, review company resources, communicate with Atlas HR, complete employment steps, and receive information related to worksite assignment, housing, transportation, payroll, and employment support.
This notice does not take away any rights a worker may have under applicable law. Nothing in this notice prevents a worker from asking questions, reporting concerns, filing a complaint, cooperating with a government agency, discussing wages or working conditions where protected by law, or exercising any protected legal rights.
1. Information Atlas May Collect
Atlas may collect information that you provide directly, information created during onboarding or employment, and limited technical information related to website or portal use.
A. Website Visitor and General Inquiry Information
When you visit our website, contact Atlas, submit a form, request staffing information, ask about services, or communicate with us, Atlas may collect:
• name;
• company or organization name;
• job title or role;
• email address;
• phone number;
• mailing address or business address;
• message contents;
• staffing needs or service interests;
• information submitted through website forms;
• other information you choose to provide.
B. Applicant, Invited Worker, and Worker Information
For applicants, invited workers, seasonal workers, and workers, Atlas may collect:
• full legal name;
• preferred name, if provided;
• date of birth, if required for onboarding or employment records;
• phone number;
• WhatsApp number;
• email address;
• home country or location;
• mailing address or forwarding address;
• emergency contact name;
• emergency contact phone number;
• relationship to emergency contact;
• assigned position or job role;
• assigned worksite;
• season or employment period;
• expected start date;
• expected end date;
• job order or certification reference;
• pay rate or salary;
• pay type;
• payroll group;
• worker readiness status;
• employment packet status;
• handbook acknowledgment status.
C. Documents and Compliance Information
Atlas may collect documents or information related to onboarding, employment, payroll, housing, transportation, and compliance, including:
• passport biometric page;
• visa document, visa page, or visa stamp;
• employment packet documents;
• contract packet documents;
• I-9 or employment eligibility documents;
• tax or payroll forms;
• direct deposit information;
• handbook acknowledgments;
• signed agreements or acknowledgments;
• worksite assignment records;
• other documents requested by Atlas HR for onboarding, employment, payroll, housing, transportation, or compliance purposes.
D. Pre-Arrival, Arrival, Housing, and Transportation Information
Atlas may collect information needed to coordinate onboarding, arrival, housing, and transportation, including:
• arrival date and time;
• arrival location;
• flight, bus, or travel details;
• traveling-from location;
• housing request or housing decision;
• assigned housing location;
• room, unit, or housing notes;
• move-in and move-out information;
• transportation request or transportation decision;
• pickup location;
• pickup time;
• route, driver, or transportation notes;
• special HR notes related to arrival, housing, or transportation.
E. Payroll and Banking Information
If payroll or direct deposit information is submitted through the portal or another Atlas-approved process, Atlas may collect:
• bank name;
• account holder name;
• account type;
• routing number;
• account number;
• payroll-related tax or withholding information;
• payroll correction or direct deposit authorization information;
• wage, deduction, reimbursement, and pay statement information.
Payroll and banking information is sensitive and should only be submitted through Atlas-approved methods.
F. Messages, HR Requests, and Support Information
Atlas may collect messages or requests sent through the worker portal, website, email, phone, WhatsApp, forms, or other approved communication methods, including:
• HR questions;
• document questions;
• housing concerns;
• transportation concerns;
• payroll concerns;
• safety or incident reports;
• support requests;
• correction requests;
• responses from Atlas HR;
• message timestamps and related audit records.
G. Technical, Security, and Audit Information
Atlas may collect limited technical and audit information to help operate, secure, and improve the website, worker portal, and HR systems, including:
• login status;
• account activity;
• date and time of portal actions;
• document submission timestamps;
• acknowledgment timestamps;
• user ID or worker ID;
• access-link activity;
• device or browser information where available;
• IP address or general technical access information where available;
• security logs;
• audit records showing who submitted, reviewed, approved, corrected, or changed records.
H. Cookies and Website Analytics
Atlas may use cookies, analytics tools, or similar technologies to help operate the website, understand website traffic, improve performance, prevent abuse, and support basic website functionality.
You may be able to control cookies through your browser settings. Disabling some cookies may affect how parts of the website function.
I. Photos, Selfies, Location, and Time Clock Information if Enabled
Atlas may later use time clock, selfie, or location features if enabled for a worksite or assignment. If enabled, Atlas may collect:
• clock-in and clock-out times;
• worksite or device information;
• selfie photo at punch time;
• GPS or location information where available and permitted;
• time clock review, approval, adjustment, or correction status.
Atlas may use this information for timekeeping, attendance, payroll review, fraud prevention, worksite verification, safety, and employment records. If these features are not enabled, they may not apply to you.
2. How Atlas Uses Information
Atlas may use information for legitimate business, employment, onboarding, HR, payroll, housing, transportation, safety, compliance, and operational purposes, including:
• providing and improving our website and services;
• responding to website inquiries and staffing requests;
• communicating with clients, worksites, applicants, invited workers, and workers;
• creating and managing worker portal access;
• completing onboarding;
• verifying identity documents;
• preparing employment records;
• assigning worksite, role, season, and pay information;
• coordinating housing;
• coordinating transportation;
• communicating with workers about HR matters;
• reviewing documents and correction requests;
• preparing or reviewing employment packets;
• processing payroll or direct deposit;
• maintaining employment and compliance records;
• responding to HR questions or support requests;
• handling safety, incident, housing, transportation, or payroll concerns;
• preventing unauthorized access or misuse;
• creating audit trails for sensitive HR actions;
• complying with legal, regulatory, payroll, tax, immigration, employment, or program requirements;
• protecting Atlas, workers, clients, worksites, housing, transportation, and other individuals from fraud, misuse, safety issues, or unauthorized activity.
Atlas does not intentionally collect more information than is reasonably needed for these purposes.
3. How Atlas May Share Information
Atlas may share information only when reasonably necessary for employment, onboarding, HR, payroll, housing, transportation, compliance, legal, safety, or operational purposes.
Atlas may share information with:
• Atlas HR, payroll, management, or authorized staff;
• approved worksites or supervisors when needed for assignment, scheduling, operations, or safety;
• payroll processors or tax-related service providers;
• housing providers or housing coordinators;
• transportation coordinators or drivers when needed for approved transportation;
• document, storage, communication, website, or technology service providers;
• legal, accounting, insurance, or compliance professionals;
• government agencies when required or permitted by law;
• emergency contacts in urgent, safety-related, housing-related, transportation-related, medical, or missing-person situations.
Atlas does not sell worker personal information.
Atlas aims to share only the information reasonably needed for the purpose. For example, a transportation coordinator may need a worker’s name, pickup location, schedule, and phone number, but should not need the worker’s bank information.
4. Worker Portal Purpose
The Atlas Worker Portal is an HR and onboarding tool. It may be used to:
• guide workers through onboarding;
• request and receive documents;
• collect pre-arrival or arrival information;
• provide company resources;
• support handbook acknowledgment;
• support employment packet steps;
• send HR messages or correction requests;
• help coordinate housing and transportation;
• support payroll and employment readiness;
• maintain audit records for HR actions.
The portal is not a replacement for direct communication with Atlas HR when urgent help is needed.
For emergencies involving immediate danger, violence, fire, serious injury, medical emergency, or life-threatening situations, call 911 first and notify Atlas HR as soon as reasonably possible.
5. Worker Portal Rules and Responsibilities
When using the Atlas Worker Portal, workers agree to:
• provide truthful and accurate information;
• keep contact information current;
• upload only their own documents unless Atlas HR instructs otherwise;
• protect their password and account access;
• not share their login with anyone else;
• not upload false, altered, misleading, or fraudulent documents;
• not misuse portal links, private documents, messages, or private resources;
• not access another worker’s account or information;
• not attempt to bypass portal security;
• not use the portal for threats, harassment, abuse, spam, or unlawful activity;
• notify Atlas HR if information changes;
• notify Atlas HR if they believe their account or information has been accessed without permission;
• follow Atlas instructions for onboarding, documents, housing, transportation, payroll, and employment packet steps.
If a worker makes an honest mistake in the portal, the worker should contact Atlas HR so the information can be reviewed or corrected. Knowingly submitting false or misleading information may affect onboarding, employment, housing, transportation, payroll, or compliance review.
6. Accuracy, Corrections, and Updates
Workers are responsible for keeping their information accurate and up to date.
Workers should contact Atlas HR if they need to update or correct:
• phone number;
• WhatsApp number;
• email address;
• emergency contact;
• arrival information;
• travel details;
• housing information;
• transportation information;
• payroll or direct deposit information;
• uploaded document issues;
• employment packet information;
• worksite or assignment information.
Atlas may request additional verification before changing sensitive information.
7. Security
Atlas uses reasonable administrative, technical, and organizational measures to protect information. These may include access controls, authentication, audit logs, limited internal permissions, secure storage systems, and review procedures.
No system can guarantee perfect security. Workers and website users also play an important role in protecting information by keeping passwords private, using trusted devices where possible, logging out of shared devices, and reporting suspicious activity.
If Atlas learns of a security incident involving personal information, Atlas will review the incident and provide notices when required by applicable law.
8. Data Retention
Atlas may keep information for as long as reasonably needed for employment, onboarding, payroll, tax, housing, transportation, compliance, legal, audit, insurance, dispute-resolution, or business-record purposes.
Some records may need to be kept after employment ends, including:
• payroll records;
• tax records;
• employment records;
• document review records;
• signed agreements;
• audit logs;
• housing or transportation records;
• incident or HR records;
• compliance-related records;
• website inquiry or client communication records.
Atlas may delete, archive, or restrict access to records when they are no longer needed, subject to legal and business requirements.
9. Third-Party Services and Links
Atlas may use third-party service providers to help operate the website, worker portal, communications, document storage, payroll, HR processes, analytics, or security tools.
The website or portal may contain links to third-party websites, services, forms, maps, documents, or resources that Atlas does not own or control. Atlas is not responsible for the privacy practices, security, or content of third-party services. Users should review the privacy notices or policies of those third parties before providing information to them.
10. Website Communications and Marketing
If you contact Atlas through the website or request information, Atlas may use your contact information to respond to your inquiry, provide requested information, follow up about services, or send business-related communications.
If Atlas sends marketing or promotional emails, you may be able to unsubscribe using the instructions in the message. Even if you opt out of promotional messages, Atlas may still send administrative, transactional, HR, employment, payroll, safety, or service-related messages when appropriate.
11. Children’s Privacy
The Atlas website and Worker Portal are not directed to children under 13 years of age. Atlas does not knowingly collect personal information from children under 13 through the website or Worker Portal.
If you believe a child under 13 has provided information to Atlas, please contact us so the information can be reviewed.
12. Worker Rights and Non-Retaliation
Nothing in this notice or portal agreement prevents a worker from:
• discussing wages or working conditions where protected by law;
• exercising rights protected by applicable law.
Atlas prohibits retaliation against workers for raising good-faith concerns or exercising protected legal rights.
13. Portal Availability and Updates
Atlas may update, modify, suspend, or limit parts of the Worker Portal when needed for maintenance, security, compliance, operations, or system improvements.
Atlas may also update this Privacy & Worker Portal Notice. If a major update is made, Atlas may require workers to review and accept the updated version before continuing in the portal.
14. Important Limits
Information in the website or portal may help workers understand onboarding, documents, housing, transportation, payroll, handbook, employment packet, and HR support. If information appears incorrect, incomplete, or confusing, workers should contact Atlas HR.
The portal is not intended for emergency reporting. In an emergency involving immediate danger, violence, fire, serious injury, medical emergency, or life-threatening circumstances, call 911 first.
15. Contact Information
Questions, corrections, or concerns may be sent to:
Before using the Atlas Worker Portal, a worker may be asked to accept this Privacy & Worker Portal Notice.
By selecting “I Agree,” “Accept,” or “Accept and Continue” in the Atlas Worker Portal, the worker confirms that:
• the worker has had an opportunity to review this Privacy & Worker Portal Notice;
• the worker understands that Atlas may collect, use, store, and process information for onboarding, employment, documents, HR support, housing, transportation, payroll, compliance, safety, website, and related business purposes;
• the worker agrees to use the Worker Portal responsibly;
• the worker agrees to provide truthful and accurate information;
• the worker understands that they should contact Atlas HR if information is incorrect or changes;
• the worker understands that this notice does not take away legal rights they may have as a worker;
• the worker understands that Atlas may update this notice and may ask the worker to accept a newer version in the future.